Course curriculum

  • 1

    Welcome

    • Read Me First: Message From Kajea

    • Introduce Yourself To Our Slack Community

    • The Right Mindset for This Journey

    • Community Rules & Guidelines

    • When It Gets Hard… READ THIS

    • Disclaimer Note
  • 2

    Day 1: Getting Started - What You Should Know About Bookkeeping

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 1 Roadmap: Welcome to Your Bookkeeping Era

    • What is Bookkeeping?

    • What is A Bookkeeper And The Qualification To Become One

    • Difference Between Bookkeeper and Accountant and CPA

    • Myths About Bookkeepers

    • The Role of a Virtual Bookkeeper

    • Tools Of The Trade
  • 3

    Day 2: Money Language 101

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 2 Roadmap: Medyo Nakakalito… Pero Dito Nagsisimula Ang Lahat

    • The 5 Words Every Bookkeeper Needs to Understand

    • Debits and Credits

    • The Basic Flow of Money in a Business

    • Two Common Reports You Should Know As A Virtual Bookkeeper
  • 4

    Day 3: The Core Bookkeeping Process

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 3 Roadmap: Understanding The Flow

    • The Bookkeeping Cycle: How Bookkeepers Keep the Financials in Order

    • Understanding the Chart of Accounts (COA): The Foundation of Every Bookkeeper’s Workflow

    • How to Build Reports That Make Sense

    • Source Documents: What Bookkeepers Use to Record Real Business Transactions

    • How To Identify And Read A Source Document
  • 5

    Day 4: Accounting Methods and Journal Entries

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 4 Roadmap: Hindi lang to encode-encode, ha!

    • Accounting Methods: Cash vs. Accrual Accounting

    • Prepayments vs. Accruals: Adjusting Transactions for the Right Period

    • Possible niches & industries you can serve

    • Collecting The Right Information & Documents for International Clients

    • Organizing Documents for Easy Tracking
  • 6

    Day 5: The Manual Way of Bookkeeping

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 5 Roadmap: Manual Bookkeeping Walkthrough – Part 1

    • Why Manual Bookkeeping Still Matters (Even in a Digital World)

    • Step 1: Request the necessary company information

    • Step 2: Request the Necessary Documents to Get Started

    • Step 3: Check the Source Documents and Take Notes

    • Step 4: Update the Chart of Accounts

    • Step 5: Adding The Bank Statements Data Into the Spreadsheet

    • Step 6: Adding Credit Card Statements Data
  • 7

    Day 6: Manual Bookkeeping Part 2

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 6 Roadmap: Manual Bookkeeping Part 2 Creating Journal Entries

    • Step 7: Processing PayPal Statement

    • Step 8: Processing Stripe Report

    • Step 9: Processing Sales Invoices

    • Step 10: Processing Bills and Expenses Source Documents

    • Step 11: Adding Account Category Options in Each Spreadsheet Tab

    • Step 12: How To Record Accounts Receivable Base on the Sales Invoices Provided

    • Step 13: How To Record Bills and Expenses Using Journal Entries

    • Step 14: How To Record Stripe Payment Report Using Journal Entries

    • Step 15: How To Record Stripe Payout Transactions
  • 8

    Day 7: Manual Bookkeeping Part 3

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 7 Roadmap: Final Steps of Manual Bookkeeping

    • Step 16: How To Record PayPal in Manual Bookkeeping

    • Step 17: How To Record Credit Card Transactions Using Journal Entry

    • Step 18: How To Record Bank Transactions Using Journal Entry

    • Step 19: Preparing Query Sheet For Any Uncategorized Transactions

    • Step 20: Processing Query Sheet Base on The Answer of the Client

    • Step 21: Creating A Trial Balance
  • 9

    Day 8: Preparing Balance Sheet And Profit And Loss Report

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 8 Roadmap: Preparing Financial Reports

    • Step 22: Preparing Profit and Loss and Balance Sheet Statement

    • Step 23: How to Know if Your Balance Sheet is Correct (or Not)

    • Step 24: How To Know If Your PL report is correct (or NOT)

    • How To Read and Analyze the Balance Sheet Report

    • How To Read And Analyze The Profit And Loss Report
  • 10

    Day 9: Hands On Manual Bookkeeping

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 9 Roadmap: Real Practice Time - Manual Bookkeeping Challenge

    • Guide: Manual Bookkeeping Process

    • Meet Elise Monroe (Virtual CEO Method)
  • 11

    Day 10: Balance Sheet and Profit and Loss Report Submission

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 10 Roadmap: Let’s Put It All Together

    • Sample Email To Your Client Explaining The Reports
  • 12

    Day 11: Xero Setup Services

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 11 Roadmap: Xero Setup Process

    • Offering “Setting Up Services” as a Virtual Bookkeeper

    • Setting Up Process

    • What is “Xero Setup” as a Paid Service?

    • Step 1: Gather the Necessary Company Details In Xero

    • Step 2: Create Organization in Xero

    • Step 3: Customize The Chart Of Accounts

    • Step 4: Add Foreign Currency

    • Step 5: Add and Connect Bank Accounts

    • Step 6: Add Tax Settings (VAT/Sales Tax rates)

    • Step 7: Set up invoice branding, templates, and terms

    • Step 8: Import Customers, Suppliers, Opening Balances
  • 13

    Day 12: Hands On Xero Set-Up For Client

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 12 Roadmap: Welcome to Your First Xero Setup (Hands-On na tayo!)

    • Meet Elise Monroe (Virtual CEO Method)
  • 14

    Day 13: Catch Up Bookkeeping Part 1 - Uploading Transactions

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 13 Roadmap: Catch-up Bookkeeping (Part1 Uploading transactions)

    • Catch-Up Bookkeeping Services: Helping Clients Get Back on Track with Their Books

    • Step 1: Collect the necessary company details

    • Step 2: Collect All Source Documents

    • Step 3: Analyze and organize all source documents

    • Step 4: Upload Bank, Credit Card, and Payment Gateway transactions in Xero

    • Step 4a: Importing Bank Statement in Xero like Wells Fargo

    • Step 4b: Importing Credit Card Transactions in Xero Like Capital On Tap

    • Step 4c: Importing PayPal USD Transactions

    • Step 4d: Importing PayPal PHP Transactions In Xero

    • Step 4e: Processing Stripe Payment and Payout Report

    • Step 5: Processing Bills and Expenses in Xero

    • Step 6: Processing Sales Invoices in Xero
  • 15

    Day 14: Catch-Up Bookkeeping Part 2 - Bank Categorization

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 14 Roadmap: Bank Categorization

    • Bank Categorization Tips and Tricks

    • Stripe Categorization in Xero

    • Cash Coding in Xero

    • How To Record and Process PayPal Transactions in Xero

    • Processing Credit Card Transactions

    • How To Record Transactions In The Bank

    • Creating Query Sheet For Client
  • 16

    Day 15: Preparing Balance Sheet and Profit and Loss Report In Xero

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 15 Roadmap: Preparing Balance Sheet and Profit and Loss Report

    • Processing Query Sheet Base on the Client's Answer

    • Bank Reconciliation In Xero

    • How To Review and Make Sure Your Balance Sheet Report is Correct?

    • How To Review and Make Sure That Your Profit And Loss Report is Accurate
  • 17

    Day 16: Hands On Catch-Up Bookkeeping In Xero

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 16 Roadmap: Hands-On Catch-Up Bookkeeping (Part 1) Uploading Bank Transactions

    • Disclaimer Note From Kajea

    • Email From Elise Monroe (Virtual CEO Method)
  • 18

    Day 17: Hands On Catch-Up Bookkeeping - Bank Categorization

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 17 Roadmap: Bank Categorization and Query Sheet
  • 19

    Day 18: Hands On Catch-up Bookkeeping - Reports Preparation

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 18 Roadmap: Bank Reconciliation + Report Prep
  • 20

    Day 19: Common Bookkeeping Transactions And Their Treatment

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 19 Roadmap: Common Bookkeeping Transactions and Their Treatment

    • Common Bank and Credit Card Transactions and Their Treatment

    • Common Software Expenses

    • Common Meals and Entertainment Expenses

    • Common Advertising Expenses

    • Common Travel Expenses

    • Understanding Stripe Transactions and Their Treatment

    • Understanding PayPal Transactions and Their Treatment
  • 21

    Day 20: New Real-World Xero Bookkeeping Case (Hands-On)

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 20 Roadmap: Hands-on Set Up Bookkeeping in Xero

    • Disclaimer Note

    • Meet Ethan Clarke - Website Design And Development Studio

    • Your Task Today
  • 22

    Day 21 to 27 : Hands On Catch-up Bookkeeping for UK Company

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 21 to 27 Roadmap: Hands-On Bookkeeping Week (UK Company Edition 🇬🇧)

    • Your Catch-Up Bookkeeping Guide

    • Disclaimer Note From Kajea

    • Meet Ethan Clarke

    • Tips When Doing Bank Categorization

    • Tips When Doing Bank Reconcilation

    • Tips When Reviewing the Balance Sheet Report

    • Tips When Reviewing The Profit and Loss Report

    • How to Explain the Balance Sheet Report to Your Client

    • How to Explain the Profit and Loss Statement to Your Client

    • Sample Email To Your Client Explaining The Reports
  • 23

    Day 28: Setting Up Xero with Opening Balances (Conversion Balances)

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 28 Roadmap: Read Me First (Instruction For Today's Task)

    • How To Enter Conversion Balances in Xero

    • Guide in “Xero Setup” With Opening Balances

    • Disclaimer Note From Kajea

    • Meet Sarah Thompson and Soulthentic Consulting Ltd
  • 24

    Day 29: Catch-Up Bookkeeping with VAT

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 29 Roadmap: Value Added Tax (UK)

    • VAT in the UK: What You Need To Know

    • How To Record VAT in Xero For Bills and Expenses

    • How To Record VAT in Xero For Sales Invoices
  • 25

    DAY 30 to 37: Catch Up Bookkeeping With UK VAT

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 30 to 37 Roadmap: New Bookkeeping Case - Now with VAT On

    • Here's the Schedule You Can Follow for Day 30 to 37

    • Follow Up Email From Sarah Thompson
  • 26

    Day 38: Setup Day - QBO and QBOA

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 38 Roadmap: QBO and QBOA

    • QuickBooks Online (QBO) vs. QuickBooks Online Accountant (QBOA): What’s the Difference?

    • How To Create A Quickbooks Online Accountant Account

    • How To Create A Quickbooks Online Account For Client

    • How To Update Company Details In QBO

    • How To Update Chart Of Accounts In Quickbooks Online

    • How To Add and Import Customers and Suppliers in Quickbooks Online

    • How To Add Bank Accounts and Credit Cards in QBO

    • How To Set Up Sales Tax And Settings

    • How To Add Users And Assign Roles

    • How To Create Customize Invoice in QBO

    • Day 15 Task: QBO Setup Like a Pro
  • 27

    Day 39: Setting Up QBO Account For A USA Client

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 39 Roadmap: Setting Up A QBO Account For A USA Client

    • Read Me PLEASE

    • Email From Elise Monroe
  • 28

    Day 40: Catch Up Bookkeeping in QBO

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 40 Roadmap: What You'll See in This Module

    • How to Process Credit Card Transactions In QBO

    • How To Process PayPal Transactions In QBO

    • How To Process Stripe in QBO

    • How To Upload Bank Transactions In QBO

    • How To Process Sales Invoices In QBO

    • How To Process Bills and Expenses in QBO
  • 29

    Day 41: Catch Up Bookkeeping in QBO Part 2

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 41 Roadmap: Catch-Up Bookkeeping in QBO (Part 2)

    • How To Do Bank Categorization For Stripe in QBO

    • How To Do PayPal Categorization in QBO

    • How To Do Credit Card Categorization in QBO

    • How To Do Bank Categorization in QBO

    • How To Process and Create Query Sheet For Your Client

    • Checklist Before Reviewing The Reports

    • How To Review Balance Sheet and Profit and Loss Report
  • 30

    Day 42 to 45: Hands On Experience: Catch-Up Services in QuickBooks Online

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 42 to 45 Roadmap: Catch-Up Bookkeeping in QBO The Virtual CEO Method

    • Email From Elise Monroe
  • 31

    Day 46: QBO Set Up With Opening Balances

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 46 Roadmap: QBO Account Setup - With Opening Balances

    • Meet Modivio LLC
  • 32

    Day 47 to 50: Catch - Up Bookkeeping In QBO

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 47 to 50 Roadmap: Catch Up Bookkeeping

    • Follow Up Email From Devon
  • 33

    Day 51: Clean -Up Bookkeeping

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Clean-Up Bookkeeping Services: Fixing Messy Books

    • Guide to Doing Clean-Up Bookkeeping (Step by Step)

    • Sample Clean Up Bookkeeping In QBO
  • 34

    Day 52 to 55: A Test To Measure How Ready You Are As A Bookkeeper

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Day 52 to 55 Roadmap: A Test To Measure How Ready You Are As A Bookkeeper

    • Hands-On Clean-Up Bookkeeping (Manual)

    • Meet Claire Dawson
  • 35

    Bonus Vault: Extra Lessons, Tools, and Resources

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Xero Advisor Certification: Fast-track assessment Reviewer

    • Xero HQ Reviewer

    • Xero Payroll Certification Reviewer

    • QBO ProAdvisor Reviewer

    • Tips and Tricks in Creating Resume

    • Tips and Guide In Creating Your Upwork Account

    • Tips in Creating Your OnlineJobs.ph (OLJ) Account

    • Tips In Creating a Proposal or Cover Letter That Gets Noticed

    • Take Control: Mastering Client Conversations for Successful Bookkeeping Deals
  • 36

    The Knowledge Corner: Topics Worth Reading

    • Proof It’s Possible: Wins That Could Be Yours Next

    • Understanding Business Entities in the U.S.A

    • Sole Proprietor in the U.S.A

    • Single Member LLC

    • LLC Taxes as S Corp

    • Partnership in the U.S.

    • LLC Taxed as a Partnership

    • LLC Taxed as C-Corp

    • Sales Tax 101 for Virtual Bookkeepers

    • Do Bookkeepers Need to File Sales Tax Returns For Their Clients?